AI & Automation

3 Ways to Automate Workflows with Zapier [Video]

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January 24, 2023

What if we tell you that magic is real? What if we tell you that magic goes by automation these days but exhibits the same results; life-altering changes that are too good to be true.  

Zapier for property management is magic at your fingertips.

What is Zapier and why do property managers need automated workflows?

Zapier is a no-code automation tool that connects over 5000 apps to automate repetitive tasks. Streamline your business processes, by delegating monotonous tasks to Zapier.

In a poll intended to gauge the popularity of no-code tools like Zapier, 50% of property managers use automated workflows with Zapier actively while over 40% are interested but haven’t found ways or time to implement them.  

Zapier for property management

Automated workflows will soon be a common term in property management and for good reason:

  • Save time – There is no limit to the time you can save with Zapier. Time-consuming tasks like manually entering lead information and transferring data between apps can now be done instantly and without your involvement.
  • Scale your business – Property managers can now finally find time to implement growth strategies. Focus on pursuing leads, attracting owners and expanding your portfolio.  
  • Automate administrative work – Cut down your manual work in at least half with Zapier. Easily build workflows to automate that tasks that are repetitive and have to be performed regularly e.g. creating move-out checklists.  

A complete no-code interface for property management workflow automation:

As daunting as it sounds, workflow automation for property management is incredibly easy to set up and requires no prior tech knowledge. You don’t need any special training beforehand and it’s effective, irrespective of number of doors you manage.  

Step 1: Connect your LetHub account with Zapier.

Step 2: Build automated workflows called Zaps.  

Each Zap consists of two parts; the trigger and the action. The trigger is the event that springs the workflow into motion. The action is what you want the next step after the event to be.  

The best part – no code required.

The second-best part - you can sign up for free today!

3 Best Zapier Automations fo Property Managers and Leasing agents

1. Stop copy pasting leads’ data and manage documents on cloud

But here’s the thing about data – it's a huge resource but keeping it organized can be a huge headache. Your days are hectic enough and it’s time you delegated the repetitive copy-pasting to tech using property management automated workflows.

Here are some example Zaps:

  • Typeform → Trello – Automatically create new owner cards in Trello for every client questionnaire submitted

2. Send lease renewals, automate move-ins and move-outs

You can’t focus on growing your portfolio if you have to spend your time manually tracking each lease signed with your company. Use Zapier for property management gives you access to no-code automation to set up workflows that do more in no time.  

Example Zaps:

  • DoorLoop → Gmail - Send lease renewal offers to tenants as their lease period draws to an end.

3. Manage and nurture renter leads across multiple platforms

Prospects have already expressed interest in your property but you simply don’t have time to manually pursue each lead to secure a lease. Use automated workflows for property management to build a personalized lead funnel that works in conjecture with LetHub’s fully customizable email funnel to maximize conversions.

Here are some popular workflows you can implement today:

  • LetHub → Hubspot – Send LetHub leads to Hubspot, assign them to leasing agents of your choice and update their lead status

Pro Tip: Use standardized tracking for all campaigns so it is easy to compare results and optimize your strategy.

Keep your leasing team happy and organised

Learn how LetHub can cut down vacancy while maintaining a human touch.
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Hibah Khan

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