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Convert Renter Leads into Leases Faster - 10 Proven Tips to Fill Vacancies Quickly

Converting renter leads into leases can be a tough nut to crack. In fact, 79% of the leads never convert due to an ineffective lead management strategy. Keep on reading this article to find ways to increase your lead to lease conversion rates and fill vacancies faster.  

A vacant property poses a grave threat to your property management business’ profitability. We know how a high vacancy rate can disturb your finances. Even if you manage to generate leads, somehow, without keeping a check, you may get low-quality tenants on board. Such conversions lower your market value and increase the turnover rate.  

But it is never too late. You can always lower the vacancy rate by grasping the right ways of lead to lease conversion with a quality renter, we are here for that!    

Lead Generation: A Problem

There are times when you get the leads, but none of them converts into a successful lease. Wondering if that’s the case with your properties only? Well, you are not alone. Many property managers struggle with low lead to lease conversion rates. Try to put yourself in your prospect’s shoes for a day, and you will get your answer.  

Here are some reasons why your lead to lease conversion rates are low, resulting in high vacancy rates:

  • Your occupancy rate is way too low compared to your competitors  
  • The miserable condition of your property with lots of pending repairs  
  • Irresponsive and non-courteous staff  
  • Bad location  
  • Not enough amenities

Want to discover more reasons why your renters are leaving? Read our article for learning ways to minimize your tenant turnover.  

Learn to Adapt

Lead to lease conversion needs to be quick, accurate, and healthy. Once your current tenant gives you a leaving notice, gear up, and start your hunt for the next one. We know it’s not easy, you are already stressed with a lot of work, and managing everything single-handedly in itself is a challenge.  

That’s why we suggest hiring a property management automation company. It helps you to manage your leasing process effectively, thereby reducing the time taken for leads to convert into long-term tenants, stabilizing your vacancy rate.  

Automating your leasing process helps you save 70% of your leasing staff time usually spent on mundane tasks. An AI-based Leasing Assistant can manage all your tasks. It can generate reports, sync your properties, respond to your leads within seconds, schedule the property tours as per your calendar, and keep you updated throughout the process.  

At the same time, you can utilize this saved time to make your vacancy rate stable by nourishing your relationships with current and prospective tenants. If you are still not sure, try taking a free trial and decide when to start.  

With a proactive rental advertisement strategy, anyone can generate hundreds of leads in no time. However, for a property manager, the real struggle begins when converting those leads into paying customers. To make your job easier, we have shortlisted ten expert tips that will help you convert your leads into leases faster, and reduce your vacancy rates.  

10 Proven Tips to Fill Vacancies Faster

Do you know how crucial it is to have a quality lead conversion rate amid COVID-19? This pandemic has put extreme pressure on both sides. The rent-paying ability of current tenants and the ability to finance a vacant property for a property manager.  

Thousands of renters are already holding a rental strike and as per their records, 33% didn’t pay the rent in May. This financial burden will continue for months.  

Property managers can never be at rest if they have vacant properties, neither can those tenants whose leases are about to end and are searching for a better place to move in. Your occupied properties are barely recovering profits, on top of that, the burden of a vacant property can increase your expenses. Don’t worry, as we have shortlisted ten tips for you, guaranteed to lower your vacancy rates faster: an answer renter inquiries and book tours within seconds.  

Reach More Leads With an Efficient Listing

According to research, 52% of people use the internet to find a house. As a property manager, you need to make sure your properties are listed on all the sites your prospective leads might be using for their house hunt.  

Most property managers use Zillow for listing, which is free and outcome-oriented. But with the rising competition in the industry, only listing yourself on Zillow is not enough. There are plenty of other free-listing sites that you can use for reaching out to a wider target audience.

A common issue Property Managers face is, filtering out window-shoppers from a pool of prospective leads. It is better to switch to a property management automation software, which pre-screens the tenants for you and sends you alerts only for high-quality leads.

Use Technology to Attract the Leads

Listings can definitely give your properties more exposure, but your job doesn't end there, look around and see how you can make the most out of this pandemic through technology.  

Many property management companies are already attracting leads through advanced technology. As per the Consumer Housing Trends Report 2018 by the Zillow group, 41% of the millennials prefer recorded videos instead of visiting a property. It’s high time you start attracting prospective leases at their convenience.  

This pandemic has also contributed to giving property tours a new perspective. The real estate industry has witnessed a lot of changes.

Renters Preference for Property Inspection  Amid COVID-19

You need to invest in 3D tours of your property or conduct live virtual tours that can convert leads to leases on the spot. And advertise it prominently in your listings - “Virtual Showings Available”.

Make sure you feature the best pictures of your listing. Properties having captivating high-quality pictures convert leads to lease 32% faster. Use lightening equipment, find the perfect angles, learn how to capture good images, or best invest in a good photographer, attract more leads, and lower the vacancy rate.

Respond to Inquiries Immediately

Listing your properties on several sites does boost your lead generation, but simultaneously adds the task of filtering through renter inquiries. And it is NOT humanly possible to respond immediately to each one of them. Even if you promise to be on your toes, you just can’t be active 24/7.  

People looking for rental units are browsing through multiple properties at once, and responding immediately to their queries helps you stand out among competitors. By responding within 1-2 minutes, you increase your chances to win the lease.  

We know you are not a robot, and nobody likes working on weekends or working after-hours. But you can still win. You just need to start looking at technology that automates the monotonous processes like an AI chatbot. Property Management Chatbots are smart, secure, can answer renter inquiries and book tours within seconds.  

Always Follow-up

An immediate response from the prospects is not always the case. They can be busy somewhere, or maybe were unable to spare minutes when you responded. Keep a follow-up channel always ready as your prospective leads might just be an email away.  

Draft an email and retarget those leads. Also, never forget to add a call-to-action at the end of each follow-up, pushing them to take a step forward by viewing properties on your website. If you are quick and follow-up within 10 minutes, the chance for a conversion increases by 185%.  

Ideally, you should send out 3 –4 follow up emails within a week. If they respond, you’ve made it to the next step. But if they don’t, stop spamming them with emails and move on as that affects your overall brand image.  

And if you are already working with a property management company, no need to worry, your follow-ups are automated.

Be Prepared with Alternative Listings

Once you gain a prospective lead, don’t let it go. They might not find the listed property suitable for them, even after all the inquiries. Suggest other rentals which you think will suit them the best. Before they move on to some other listing, prepare an email with all the information, including answers to all the possible inquiries they might have.  

Sounds hectic? Well, cross-selling is hectic. But not when you manage your properties through a property management automation company that can highlight your other listings and cross-sell your units.

This method improves your chances of lead to lease conversion. Showcasing all these options gives potential tenants an opportunity to choose from a broader portfolio.

Go Digital

Benefits of Digital Leasing

To have a stable vacancy rate you need quality conversions of leads to leases. Be sure about the leasing process you’re using. There were times when the property leasing process was all about heaps of paperwork but now it has become obsolete. People are moving forward.  

Research showed that 43% of property managers now prefer digital leasing. Your prospective tenants can give up on you if you aren’t up-to-date with modern tech.  

Property management automation is completely efficient when you have a digital leasing platform. To keep up with your competitors, you should implement a digital screening process, an online fee payment setup, and an online lease signing process. It not only saves your time but also speeds up the lead to lease conversion process.

Property management automation is completely efficient when you have a digital leasing platform. To keep up with your competitors, you should implement a digital screening process, an online fee payment setup, and an online leasing agreement. It not only saves your time but also speeds up the lead to lease conversion process.

You can have a gradual start. Only by adopting a digital leasing agreement, you can start witnessing notable changes. Prospective leads are attracted towards simple and convenient methods. And digitization is one of them.

If you haven’t planned this yet, start investing in digital leasing processes right now, and grow your portfolio.

Explore Online Paid Advertising

Property managers are already using online advertisements to convert their leads to leases. But are you only relying on free advertisements?  

There are plenty of mediums for online advertising, with Pay Per Click (PPC) being the most effective one for lead to lease conversion. You can place an ad on websites your prospective leads engage with the most. The best thing about PPC is that you only get to pay when someone clicks on your ad.

Decide a budget, shortlist suitable keywords, and design an appealing ad for renters. Soon you’ll start generating your listing traffic. And if it sounds like an extra burden, outsource your online advertising to an expert.

Create an Appealing Website

Once you start using online platforms efficiently, your website will also get more traffic. The generated leads will research your company before taking any further steps.  

Your website needs to be appealing and user-friendly to create a positive image. You have 50 milliseconds to make yourself count. We understand it takes time, but you need to make concrete efforts if you want a low vacancy rate.  

Your prospects will likely think negatively about you and your property if the website is slow, has a poor interface, or irrelevant content. And you will lose your almost successful lead.

Be Active on Social Media

A rental property manager has a high chance of attracting quality leads and converting them into leases through social media. Many appealing pictures can be used strategically, along with the details and a call-to-action. You can also request your current tenants to share your ads for better outreach.  

Having a presence on social media channels such as Facebook, Twitter, Instagram, and Pinterest count you among the 77% of the realtors who are using social platforms. It increases your brand name’s authenticity. According to the National Association of Realtors, 47% of high-quality leads for a rental property are generated from social media. After all, your target audience is browsing through several real estate groups and you need to keep a check on them too.

Monitor your Lead to Lease Conversion

Now, this last tip matters the most. Would you spend your time, money, and energy without keeping a check on outcomes? No, obviously!

Closely monitor every step you take. Calculate and analyze your conversion rate, vacancy rate, and the turnover rate at the end of each month. Evaluate your listings and ads, whether they’re free or paid. For calculating the effectiveness of your paid ads, you can divide the amount you invested in it by the leads you generated.  

Monitor your Lead to Lease Conversion

Converting your leads into leases can be a tough nut to crack at times. In fact, 79% of the leads never convert to sales, due to a lack of proper lead management strategy. For a cost-effective lead to lease conversion, we suggest synergizing your marketing and sales teams and crafting a well-planned strategy.

For best results, you can always automate your leasing process through an AI-leasing agent that deals with renter inquiries, pre-screening tenants, and sends you weekly lead reports. Doing so will save you hours of routine tasks, which you can utilize for lowering your vacancy rate by establishing healthy relationships with your leads.  

Remember, your lead to lease conversion rate does matter, but so does the quality of the tenants you select. Always choose quality leads that can fill your property for a long time. After all, you can’t increase your turnover rates for the sake of lowering your vacancy rate.

We hope these tips will help achieve your desirable vacancy rates, generate leads, improve your lead-to-lease conversion rate without risking cash flow!

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