Posted on:
November 15, 2023
1.5 MINS

The Smartest Property Management Showing Scheduler

The traditional hurdle: one agent, many misses

Property management functions on a simple yet flawed principle: division of properties among leasing agents. What this means is when a property is on-market, the dedicated leasing agent is supposed to take care of everything from responding to inquiries to conducting showings for that property.

Now here is the productivity paradox: Agents with more on-market units are swamped with showings, while other agents might be underutilized.

The result? Potential tenants facing delays and agents experiencing an imbalance in their workloads. It’s like a soccer team where only one player is allowed to touch the ball.

Enter the smartest Showings Scheduler for property managers

Taking all these issues into consideration, we have built a smart showing scheduler that takes all agents' availability into account. Rather than tying a property to a specific agent, you can now select back-up agents for a property as well. This way when a new showing gets booked, the scheduler looks for its default agent's availability first. In case they are unavailable, the scheduler will look for backup agents' schedules and assign the showing to the next best available agent.

But you know what makes this showings scheduler truly smart? It also takes geographic locations of all agents into account. So if the default agent is unavailable, the showing will get assigned to the agent who is available right away and also closest to the property. This ensures that no showing is missed and each tenant receives prompt and personal attention.

Why do your property managers need a smart scheduler?

  • Higher Lead-to-Showing Conversions: Multiple backup agents mean more available slots for showings, leading to higher lead-to-showings conversions.
  • Maximum Efficiency: The showings scheduler automatically allocates showings to the best available agents, ensuring every opportunity is seized.
  • Enhanced Managerial Oversight: With the scheduler, your showings calendar will never be a clutter again so you can strategically plan your workload.  
  • Reduced Operational Stress: Having a smart showings scheduler significantly reduces the stress associated with manual coordination and last-minute changes.
  • Equitable Workload Distribution: Every agent gets a fair share of the incoming showings, preventing burnouts and underutilization.  
  • Elevated Flexibility in Showings: The smart showings scheduler allows for property managers to take their day off without having to worry about showing cancellations.  

How does the automated scheduler work for busy property managers?

With the intelligent scheduling feature, LetHub has taken the process of setting-up automated showings to newer heights of flexibility. Now, rather than pre-assigning units exclusively to agents, you can leave it up to the system to allocate showings based on your leasing team’s availability.  

Let's see how the showing scheduler does it all?

Step 1: Add default showing agents

Step 2: Add multiple agents to the on-market unit

Step 3: Set agent availability schedules

Geographical Genius: Location-Based Efficiency

LetHub’s AI intricately evaluates an agent's schedule before lining up a showing. It's like having a personal assistant for each of your agents, ensuring they're never double-booked and always in the right place at the right time.

What's more, the system factors in the geographical proximity of agents to properties. So, if the first agent can't make it, the baton is smoothly passed to the next closest agent. This means not only are showings maximized, but each potential tenant gets prompt and attentive service.  

The Bottom Line: More Showings, More Success  

The benefits of a smart scheduler are clear: more showings, faster conversions, and happier tenants. By leveraging this approach, you're not just keeping up with the times; you're setting the pace in the property management industry. 

See how our customers are booking 35% more showings with the smart scheduler.

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